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Workplace Specialist

Date:  Jun 9, 2021
Location: 

Barcelona, B, ES, 08019

Company:  Vistaprint

Who We Are:

Vistaprint’s CFO Organization empowers teams to focus on their domain and serve customers. Clear guardrails pave the way for strong engagement and efficiency in our lines of business, regional operations and central functions. Team members work cross-functionally, impacting every area of the company – from human resources, communications and real estate to finance, controllership and legal services. The CFO team makes critical capabilities accessible, delivering services and information that every employee needs to succeed in their role.

Positioning ourselves centrally and globally, we offer opportunities to scale processes and ideas, facilitate feedback loops across Vistaprint’s organizations and build a team of world-class talent, with specialized skill sets.

 

What You Will Do:

  • Supporting employees to make their day productive and have a great experience
  • Connect with staff on a range of office and facility related issues including reception services, access card, planning of meeting rooms, stationery, office supplies, furniture, incidental items, maintenance, utilities, as well as coordinating office and cube moves
  • Interact with HR, Finance and IT teams across the company and follow established processes for creating purchase requisitions, payment processing, payroll, and resolution of technical issues
  • Initiate and support the organization of events
  • Responsible for aligning with office-related H&S best practices
  • Applying environmental sustainable initiatives in the workplace
  • Working with external vendors to acquire services required to maintain the facilities in an outstanding condition
  • Run the day to day facilities services to ensure best practices
  • Be responsible for the maintenance of the premises
  • Prepare and handle office operating budget, including managing RFP processes for contracting facilities related services

 

Your Qualifications:

At Vistaprint, we value the experiences that individual team members add to our culture. Please don't hesitate to apply even if you don't meet the exact qualifications, we look forward to learning more about you!

  • 5-6 demonstrated experience as an Office Manager in a fast-paced and international environment
  • Excellent customer service and communication skills and ability to communicate effectively in written format and oral presentations
  • Fluency in Spanish, English and Catalan
  • Ability to implement and lead processes and procedures in an evolving environment
  • Ability to think "out of the box" and bring creative, nonstandard, and innovative solutions to the table. Meet deadlines and make sound decisions, sometimes under stress
  • Strong decision-making ability, autonomy and excellent time management skills
  • Highly motivated self-starter able to work with minimum supervision
  • Knowledge of Spanish Health and Safety regulations preferred

 

Nice to Have:

  • Previous experience running direct reports highly desirable
  • Strong computer skills (MS Office package)
  • Experience in “green” activities for office spaces, such as electricity saving and recycling, would be a plus

 

Why You'll Love Working Here:

Being at Vistaprint means that you don’t see work as just a building, a desk or a manufacturing floor. You see it as a chance to take a step forward in your career journey – and your life. We strive to give you everything you need to learn, grow, and succeed. Through innovation, collaboration, and perpetual exposure to what’s next, we’re always pushing boundaries and broadening our horizons. We embrace the chance to operate outside of our comfort zone to discover what we’re capable of. Some might call that a challenge; we just call it another great day at work.

Vistaprint has received numerous recognitions including a perfect score of 100 on the Human Rights Campaign Foundation’s 2021 Corporate Equality Index (CEI) naming us a Best Places to Work for LGBTQ Equality. We also earned a place as one of the best remote-first workplaces in the U.S. and on the Boston Best Places to Work list from Built In. In addition, Vistaprint’s CEO, Robert Keane, was recently honored with Comparably’s Best CEOs award, listing him among the top CEOs according to employees. Vistaprint offers numerous support systems including Employee Resource Groups like Pride, Mosaic, and Women in Technology, and special interests communities to foster awareness, respect, and inclusion within the workplace.

 

We're Remote-First:

In 2020, Vistaprint adopted a Remote-First operating model and culture. We heard from our team members that having the freedom, autonomy and trust in each other to work from home and, the ability to operate when they are most productive, empowers them to be their best. Vistaprint also provides collaboration spaces for team members to work physically together when it's safe to do so and when in-person collaboration will deliver the best results. Currently we are enabled to hire remote team members in over 30 US States as well as several countries in Europe, including Spain, Germany, UK, Czech Republic, the Netherlands and Switzerland.

 

About Us:

As an e-commerce powerhouse, Vistaprint creates customer value (and delight) through accessible, cutting-edge technology. We are the marketing partner to millions of small businesses around the world. For more than 20 years, we have helped small businesses look and feel credible through high-quality marketing products and solutions that include signage, logo apparel, promotional products, face masks, flyers, postcards, business cards, websites and digital marketing. With Vistaprint, small businesses are able to create and customize their marketing with easy-to-use digital tools and design-templates, or by receiving expert graphic design support. In 2020, Vistaprint acquired 99designs to expand its design offering via a worldwide community of more than 150,000 talented designers to make it easy for designers and clients to work together to create designs they love. Vistaprint is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

 

Equal Opportunity Employer:

Vistaprint, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.

 

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