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Executive Assistant, Cimpress Services - US Waltham

Date:  Jul 22, 2021

Waltham, MA, US, 02451

Company:  Cimpress Services

Who We Are:

Cimpress Services' central teams allow us to remain entrepreneurial; to stay small as we grow. These teams enable our businesses to remain laser-focused on their customers and build the tools and services that make Cimpress greater than the sum of our businesses. We are problem solvers. We are storytellers. We are forward thinking. We are relationship builders. We are responsible for company-wide activities like accounting, capital allocation, global tax planning, procurement, communicating with internal and external stakeholders and protecting the company through compliance and risk management. We’re evolving our processes and technology to support Cimpress’ rapid growth.

The right candidate for this position is highly motivated, loves driving efficient operating routines for themselves and others, and communicates and collaborates well.

This is an opportunity to work with a dynamic, smart, and fun group of professionals in finance, human resources, and legal. Cimpress Services plays a key role within Cimpress to provide shared strategic capabilities to all Cimpress businesses, as well as manage financial and legal reporting and compliance activities for the public company. In order to do this well, we work closely with team members throughout Cimpress and our businesses, as well as external partners, shareholders, and debt holders.

What You Will Do:

  • Manage the day-to-day calendars, travel booking, and expenses for several leaders in Cimpress Services and Vistaprint
  • Virtual and in-person hosting and facilitation: planning & coordination of meetings, organization-wide all hands meetings, training sessions, and leadership team conferences
  • Maintain internal information portals with up-to-date content that helps our team members be productive
  • Develop understanding of the teams and business priorities and goals
  • Management of procurement activities (PO, invoices, and accruals)
  • Maintain confidentiality of highly sensitive information
  • Partner with the broader team to provide administrative and operational guidance and support to team members
  • Manage complex office administrative work requiring the use of independent judgment and
  • initiative
  • Provide coverage and support to fellow administrative services team members
  • Complete ad-hoc projects as assigned
  • Planning and management of travel

Your Qualifications:

At Cimpress, we value the experiences that individual team members add to our culture. Please don't hesitate to apply even if you don't meet the exact qualifications, we look forward to learning more about you!

  • 3+ years of executive level administrative experience
  • 2+ years supporting a global executive team
  • Strong organizational skills, meticulous attention to detail, and ability to thrive in a dynamic environment
  • A magician with Microsoft Office (Outlook, Word, Excel, and Power Point); ability to learn other technologies quickly (we use Box, Slack, and Zoom for organization and collaboration tools)

Nice to Have:

  • A candidate who is resourceful, self-sufficient and operates with a “can do” approach
  • The ability to foster relationships and inspire confidence, trust, and respect from team members across the organization
  • A highly motivated, curious multitasker that enjoys developing processes and helping people become more efficient
  • Discreet and comfortable handling of sensitive information and data

Why You'll Love Working Here:

Being at Cimpress means that you don’t see work as just a building, a desk or a manufacturing floor. You see it as a chance to take a step forward in your career journey – and your life. We strive to give you everything you need to learn, grow, and succeed. Through innovation, collaboration, and perpetual exposure to what’s next, we’re always pushing boundaries and broadening our horizons. We embrace the chance to operate outside of our comfort zone to discover what we’re capable of. Some might call that a challenge; we just call it another great day at work.

We're Remote-First:

In 2020, Vistaprint adopted a Remote-First operating model and culture. We heard from our team members that having the freedom, autonomy and trust in each other to work from home and, the ability to operate when they are most productive, empowers them to be their best. Vistaprint also provides collaboration spaces for team members to work physically together when it's safe to do so and when in-person collaboration will deliver the best results. Currently we are enabled to hire remote team members in over 30 US States as well as several countries in Europe, including Spain, Germany, UK, Czech Republic, the Netherlands and Switzerland.

About Us:

Led by founder and CEO Robert Keane, Cimpress invests in and helps build customer-focused, entrepreneurial mass customization businesses. Through the personalized physical (and digital) products these companies create, we empower over 17 million global customers to make an impression. Last year, Cimpress generated $2.88B in revenue through customized print products, signage, apparel, packaging and more. The Cimpress family includes a dynamic, international group of businesses and central teams, all working to solve problems, build businesses, innovate and improve.

Equal Opportunity Employer:

Cimpress is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.


Nearest Major Market: Waltham
Nearest Secondary Market: Boston

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